Tag System

Free feature

Tag System

Labels that categorize URLs within a group, so you can filter, prioritize, and act on them in seconds.

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One set of tags for all groups: Tags are not created per group; every tag is available in all of your groups.

What Are Tags?

Tags are custom labels that you can attach to URLs. They provide visual organization and enable powerful filtering capabilities.

Key Features

  • Visual identification: Tag badges make URLs easy to identify at a glance
  • Filtering: Quickly show only URLs with specific tags
  • Multiple tags: Apply multiple tags to a single URL (Pro: unlimited, Free: 2 tags)
  • Persistent: Tags are saved with your URLs and included in exports

Common Tag Examples

  • By Status: “To Review”, “In Progress”, “Done”, “Approved”
  • By Priority: “High Priority”, “Medium”, “Low”, “Urgent”
  • By Type: “Blog”, “Product”, “Landing Page”, “404 Error”
  • By Action: “Fix”, “Update”, “Delete”, “Keep”
  • By Client: “Client A”, “Client B”, “Internal”

Creating Tags

Create custom tags with meaningful names.

1. Open the Groups Tab

Navigate to the “Groups” tab in the bulkU extension.

2. Click “Create Tag”

Click the “Create Tag” button to open the tag creation dialog.

3. Enter Tag Name

Type a descriptive name for your tag (e.g., “Priority”, “Review”, “404”).

Naming tip: Use clear, concise names that describe the purpose or status. Avoid vague names like “Tag1” or “Important”.

4. Create Tag

Click “Create” and your tag is ready to use!

Free version limit: You can create up to 2 tags in the free version, counted across all groups. Upgrade to Pro for unlimited tags.

Tagging URLs

Apply tags to URLs to organize and categorize them.

1. Find the Tag Icon

Locate the tag icon (🔖) next to any URL in your list.

2. Click the Tag Icon

Click the icon to open the tag selection menu.

3. Select Tags

Click one or more tags to apply them to the URL. Selected tags are highlighted.

4. Tags Applied

The URL now displays tag badges. Click outside the menu to close it.

URL list under Step 2: Check URLs in bulkU with the blue tag badges reviewed and to revise next to the addresses; the tag selector in the filter above reads All Tags.
Assigned tags show up as badges next to the address, here “reviewed” and “to revise”; the last address has no tag. The tag selector in the filter above is set to “All Tags”.

Managing Tags

Edit, rename, or delete tags as your needs change.

Editing Tags

  • Go to the Groups tab
  • Find your tag in the tag list
  • Click the edit icon (✏️)
  • Change the name
  • Click “Rename”

Note: Editing a tag updates it everywhere it is used. All URLs with this tag will show the new name.

Deleting Tags

  • Go to the Groups tab
  • Find your tag in the tag list
  • Click the delete icon (🗑️)
  • Confirm with “Delete”

Warning: Deleting a tag removes it from all URLs in all groups. This action cannot be undone!

Removing Tags from URLs

To remove a tag from a specific URL:

  • Click the tag icon (🏷️) next to the URL
  • Click the tag you want to remove (it will be deselected)
  • The tag badge disappears from the URL

Filtering by Tags

Use tags to quickly find and work with specific URLs.

1. Open Tag Filter

Click the tag filter dropdown in the toolbar.

2. Select a Tag

Choose a tag from the list. Only URLs with that tag are displayed.

3. Work with Filtered URLs

Open, export, or perform other actions on the filtered URLs.

Special Filter Options

  • All Tags: Shows all URLs (default view)
  • Untagged: Shows only URLs without any tags
  • Specific Tag: Shows only URLs with that tag

Learn more about filtering in the Filtering & Searching guide.

Tag Workflows

Real-world examples of effective tag usage.

SEO Audit Workflow

  • Create tags: “404”, “Redirect”, “Slow”, “Optimized”
  • Import URLs from Screaming Frog
  • Tag URLs based on issues found
  • Filter by “404” to fix broken links
  • Filter by “Slow” to optimize performance
  • Export “Optimized” URLs for client report

Content Review Workflow

  • Create tags: “Keep”, “Update”, “Delete”, “Reviewed”
  • Add all content URLs
  • Review each URL and tag accordingly
  • Filter by “Untagged” to find unreviewed content
  • Filter by “Delete” to remove outdated content
  • Filter by “Update” to create action items

Research Workflow

  • Create tags: “Read”, “To-Read”, “Cited”, “Reference”
  • Add research URLs as you find them
  • Tag new URLs as “To-Read”
  • After reading, change to “Read”
  • Tag cited sources as “Cited”
  • Filter by “Cited” when writing bibliography

Client Management Workflow

  • Create tags: “Approved”, “Pending”, “Revision”, “Completed”
  • Add client project URLs
  • Tag based on approval status
  • Filter by “Pending” for follow-up
  • Filter by “Revision” for rework
  • Filter by “Completed” for invoicing

WordPress Workflow

  • Create tags: “Published”, “Draft”, “Scheduled”, “Needs Images”
  • Get all post edit URLs
  • Tag based on post status
  • Filter by “Needs Images” to add media
  • Filter by “Draft” to complete posts
  • Bulk open “Scheduled” posts to review

Tag Limits

Understanding the limits helps you plan your tagging strategy.

FeatureFree VersionPro Version
Tags (all groups combined)2 tagsUnlimited
Tags per URLMultiple (from available tags)Multiple (from available tags)
Tag Export✅ (JSON format)✅ (JSON format)

Need more tags?Upgrade to Pro for unlimited tags.

Best Practices

Get the most out of the tag system:

✅ Do:

  • Use clear, descriptive tag names
  • Create a consistent tagging system
  • Tag URLs as soon as you add them
  • Use “Untagged” filter to find URLs needing tags
  • Combine tags with filters for powerful workflows
  • Document your tagging system for team members

❌ Do not:

  • Create too many similar tags (keep it simple)
  • Use vague tag names like “Tag1” or “Misc”
  • Delete tags without considering impact
  • Leave URLs untagged in organized projects
  • Change tag meanings mid-project

Troubleshooting

Cannot Create More Tags

Possible causes:

  • Reached the 2-tag limit (free version)

Solution:Upgrade to Pro for unlimited tags, or delete an existing tag to create a new one.

Tags Not Showing on URLs

Possible causes:

  • Tags were not saved properly
  • Browser needs refresh
  • Extension needs reload

Solution: Refresh the extension, re-apply tags, or restart your browser.

Lost Tags After Export/Import

Possible causes:

  • Exported as CSV (does not include tags)
  • Tags do not exist in target group

Solution: Always export as JSON to preserve tags. Create matching tags in the target group before importing.

What is Next?

Now that you understand tags, explore these related features:

Continue with another topic

Jump straight to a related page in the bulkU documentation.

URL Groups

Organize URLs by project, client, or campaign.

Filtering and Searching

Locate URLs by text, tag, or domain.

URL Notes

Attach context, to-dos, and findings to any URL.

bulkU Pro Overview

Every Pro feature at a glance.

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